Privacy Policy

Last Updated: January 14, 2025

Recruiter OutreachPro ("we," "our," or "us") values your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, share, and protect your information when you use our Chrome extension or related services.

1. Introduction

This Privacy Policy applies to all users of Recruiter OutreachPro ("Service"). By using the Service, you consent to the practices outlined in this policy. If you do not agree, please refrain from using the Service.

We are compliant with:

  • UK Data Protection Act 2018
  • General Data Protection Regulation (GDPR)

2. Information We Collect

We collect the following categories of data:

2.1 Authentication Data

  • Email Address: For account login and verification.
  • Encrypted Password: Stored securely for authentication.
  • Authentication Tokens: To facilitate secure access to your account.

2.2 LinkedIn Profile Data

When you use our Chrome extension, we process publicly available LinkedIn data you access, including:

  • Profile name and professional details.
  • Skills, qualifications, and experience.

Note: All personal data is anonymized before being transmitted to OpenAI for processing. No data is stored permanently.

2.3 User-Generated Content

  • Usage statistics to improve service functionality.

2.4 Technical Data

  • Browser type and version.
  • Device type and operating system.
  • Extension settings, including light/dark mode preferences.

3. How We Use Your Information

3.1 Authentication

  • To verify your identity and provide secure access to the Service.
  • To maintain account integrity and security.
  • All authentication data is stored in the United Kingdom

3.2 Service Functionality

  • To generate personalized recruitment messages.
  • To analyze LinkedIn profiles for professional insights.
  • To save and manage custom message templates.
  • Non of the above data is stored on our servers and is stored locally in your browser
  • Usage metrics can be seen by us but not your generated or stored content

3.3 OpenAI Integration

We use OpenAI's API to process anonymized profile data for generating recruitment messages.

  • Data Security: All data is transmitted via secure encryption.
  • Data Anonymization: Personal identifiers like names and emails are removed prior to transmission.
  • Compliance: OpenAI adheres to its own strict privacy policies and does not use your data for model training.

3.4 Improvements and Analytics

  • To understand usage patterns and improve user experience.
  • To develop and implement new features based on feedback given by users.

4. Data Storage and Security

  • Secure Storage: Authentication data is stored securely on encrypted servers.
  • Browser-Based Data: Templates and settings are stored locally in your browser.
  • Encryption: All data transmissions use HTTPS encryption.

5. Data Sharing

We do not sell your data to third parties. Your data is shared only in the following circumstances:

5.1 Third-Party Service Providers

  • OpenAI: To process anonymized data for recruitment message generation.
  • Authentication Server: For secure account login and verification.
  • Our payment processor: Stripe to process payments
  • Please read the OpenAI Privacy Policy for more information: OpenAI Privacy Policy

5.2 Legal Compliance

To comply with applicable laws, legal processes, or enforceable governmental requests.

6. Your Rights

Under GDPR and applicable laws, you have the following rights:

  • Access: Request access to the data we hold about you.
  • Correction: Rectify inaccurate or incomplete personal data.
  • Erasure: Request the deletion of your personal data.
  • Data Portability: Request a copy of your data in a portable format.
  • Objection: Object to certain types of data processing.

To exercise your rights, contact us at Support@recruiteroutreach.pro.

7. Data Retention

We retain your data as follows:

  • Account Data: Until your account is deleted.
  • Templates and Settings: Stored locally in your browser.
  • Usage Metrics: Retained in anonymized form for up to 30 days. We cannot see your generated content or stored content only number of messages generated.
  • Payment Data: Retained for the duration of the subscription.

8. Cookies and Tracking

The Service uses cookies to:

  • Improve user experience.
  • Save preferences and settings.

You can disable cookies via your browser settings, though this may impact functionality.

9. International Data Transfers

As a UK-based service, your data may be processed outside the UK (e.g., the US for OpenAI integration). Any such transfers comply with GDPR adequacy standards or other appropriate safeguards.

11. Data Breach Policy

In the event of a data breach, we will:

  • Notify affected users promptly.
  • Report the breach to the UK Information Commissioner's Office (ICO) if required.

12. Updates to This Policy

We may update this Privacy Policy from time to time. Significant changes will be communicated via email or in-app notifications.

Last Update Date: See the top of this policy.

13 . Contact Us

If you have any questions or concerns about this Privacy Policy or your data, contact us at:

Email: Support@recruiteroutreach.pro

Response Time: Within 48 business hours.